WAGS Board Meeting Minutes
30 January 2018

The Watauga Association of Genealogists Board met at 6:30 p.m. on Tuesday, 30 January 2018 at the Johnson City Public Library. Board members present were Jim Wilson, Linda Blanton, Betty Jane Hylton, Susan Kubenka, Kate Morgan, Etta Mays, Lois Wetzel, Wanda Manning, and Janette Guinn. Also present was JCPL Technical Services Manager David Ownby.
Minutes of the last WAGS board meeting on 28 November 2017 were read by secretary Janette and were approved.

Treasurer’s Report
Treasurer Susan gave the checking account report with $3925.93 in that account as of 30 January. PayPal balance is $123.57. A purchase of two units of Uniflip was made for $78.99. Betty Jane made a motion to approve this report: Wanda seconded and the motion passed.
Technical Services Manager David Ownby addressed the board concerning binding to aid protection of collections in the Tennessee Room. He will be back at the March WAGS board meeting with more information.

Membership Report
Membership secretary Wanda reported that WAGS now has 70 members who have renewed for 2018. Thirty 2017 members have not renewed. In December and January there were three DVD specials and two books sold.

Bulletin Editor’s Report
Bulletin editor Margaret had emailed that she is soliciting articles for the Bulletin. Kate is compiling the Great Eights lists for the Bulletin and the website.

Webmaster’s Report
Webmaster Betty Jane reported over 69,000 blocked malicious login attempts and 280 spam comments blocked. She has updated the officers page, board meeting information, and the membership meeting page. She has also reduced the size of the photographs and deleted duplicates. She added a link to cemeteries in Washington, Sullivan, Greene, Johnson, Carter, and Unicoi Counties and a link to Plan Your Visit on the Washington County Archives website. She deleted six bad email addresses. She is trying to figure out what the “Subscribed” signees receive from the WAGS website. Betty Jane is working on an instruction manual for the WAGS webpage, and attended a WordPress Meet-up 19 January.

Library Liaison’s Report
Library Liaison Linda shared JCPL has two interesting daytime computer classes listed: using the new JCPL Website and Catalog on February 8, and using Ancestry Library Edition on March 1. The JCPL 2016-2017 Annual Report lists WAGS as an “Enthusiast” contributor for the $500. The newest copier upstairs can save photocopies and scanned photographs to a flash drive. Southern Genealogist’s Exchange Quarterly will send future issues in digital format as will the Genealogical Society of Rowan Co NC. Interest was low for the multiple years of the Tazewell County (VA) Historical Society Newsletter donated to the library. Wythe County Genealogical & Historical Society announces the 23rd Family History Institute of Southwest VA, a one-day Saturday seminar 14 April 2018 in Wytheville, VA.

OLD BUSINESS:

Books/Materials in Storage
Also at the March 6 WAGS meeting could some of the many books that are stored be for sale? Or perhaps we could have a Saturday book sale with showing some of the Lisa Louise Cooke Genealogy Gems videos.
WAGS Books: Chair Kate asked that we email lists of books stored by each of us to be compiled into a revised list (last list 2016 January). Linda and Etta were asked to be the books committee.

DVD Progress
That is being handled by Glenn Stroup and Margaret.

Great Eights
These will be published in the Bulletin and on the Members Only section of the WAGS website.

New TN Room Books
Kyle has sent a list to Kate of the new books which she will send out to WAGS members.

NEW BUSINESS

Committees

Bulletin – Margaret and Webpage – Betty Jane: Kate would like a list of needs to create committees to work with these.

2018 Meetings

6 March – open with Kyle’s update on JCPL scanning and digitizing, then members can share a story or artifact followed by open forum discussion.

6 November – Bill Hicks presenting information about Confederate veterans interred in area cemeteries

Suggestion: Kyle’s whiskey presentation.

Suggestion: Lisa Louise Cooke Genealogy Gems six DNA classes: Kate asked if Etta would preview these for WAGS presentations

Suggestion: Tour Sabine Hill perhaps sometime in the late spring 2018.

The meeting was adjourned at 7:50 p.m.

Respectfully submitted
Janette F. Guinn
Recording Secretary

*******

WAGS Board Meeting Minutes
27 February 2018

The Watauga Association of Genealogists Board met at 6:30 p.m. on Tuesday, 27 February 2018 at the Johnson City Public Library. Board members present were Kate Morgan, Jim Wilson, Linda Blanton, Betty Jane Hylton, Susan Kubenka, Etta Mays, Lois Wetzel, Wanda Manning, and Janette Guinn.
Minutes of the last WAGS board meeting on 30 January 2018 were read by secretary Janette. Jim made a motion to approve this report: Wanda seconded and the motion passed.

Treasurer Report
Treasurer Susan gave the checking account report with $4212.06 in that account as of 27 February. PayPal balance is $175.11. Jim made a motion to approve this report: Betty Jane seconded and the motion passed.
Membership Report
Membership secretary Wanda reported that WAGS now has 79 members who have renewed for 2018. Twenty-five 2017 members have not renewed. There were no sales. She will work on the exchanges with other organizations. SGES in Florida has ceased publication of their bulletin.

Bulletin Editor Report
Bulletin editor Margaret has the spring Bulletin almost ready to proof.
Webmaster Report
Webmaster Betty Jane reported over 69,000 blocked malicious login attempts and 281 spam comments blocked. She has cleaned out the bad email addresses. There are 287 subscribed and she has added spaces for the subscribers to include their first and last names. She attended the 9 February well attended WordPress meeting with a featured speaker from Knoxville.

Library Liaison Report
Library Liaison Linda shared that the library is checking whether JCPL qualifies for full status as an Affiliate LDS Library. The advantage would be that LDS microfilm that has been digitized could be viewed online at JCPL (similar to Ancestry Library Edition). Of the $500 WAGS check to JCPL $282 has been spent with nine items received. Linda also prepared and submitted a list of genealogy-related items in the TR room and circulating collection for WAGS Spring 2018 Bulletin.

Old Business
Jim brought the box of Maxwell prints that have been stored at his house for years. They were made about 1975 and need to be sold before they deteriorate any further. We need to decide a price for the prints and sell them on the WAGS website. Etta will take the prints for now and her son Mel and others will get an idea of how similar prints have been priced. WAGS has used the prints for gifts for non-member speaker gifts along with gift membership in WAGS for one year.

New Business
WAGS needs someone to transcribe the marriage records for 1929 by August for the fall Bulletin. Margaret plans to end her time as Bulletin editor at the end of this year.
Both a Bulletin committee and a website committee are needed.
2018 programs were discussed. Family Tree Magazine has 6 DNA webinars available. We have the Lisa Louise Cooke Genealogy Gems podcasts we can use. In May we could have our book sale instead of our meeting. Sabine Hill in Elizabethton offers tours; Etta will talk with Chad Bogart about that – maybe in June?
On the WAGs Facebook page Jim has activated this question to prospective joiners: “Why do you want to join WAGS?” This may help to deter bogus joiners on the page.
The meeting was adjourned at 7:45 p.m.

Respectfully submitted
Janette F. Guinn
Recording Secretary

*****

WAGS Board Meeting Minutes
2 April 2018 [from 27 March 2018]

The Watauga Association of Genealogists Board met at 6:30 p.m. on Tuesday, 2 April 2018 at the Johnson City Public Library. The meeting date was moved from 27 March 2018. Board members present were Kate Morgan, Jim Wilson, Linda Blanton, Betty Jane Hylton, Susan Kubenka, Etta Mays, Lois Wetzel, Wanda Manning, Sada Johnson, and Janette Guinn.
The meeting opened with a discussion of opting out of reading the minutes, giving the treasurer report, and the library liaison report to give more time for discussion of pertinent topics. These reports can be emailed to the board members for their perusal before the board meeting. A membership report from Wanda can also be added. It was suggested that Robert’s Rules of Order be consulted and followed.
Minutes of the last WAGS board meeting on 27 February 2018 were read by secretary Janette. Jim made a motion to approve this report: Betty Jane seconded and the motion passed.
Treasurer Report
Treasurer Susan gave the checking account report with $4294.37 in that account as of 27 March. PayPal balance is $192.29. Jim made a motion to approve this report: Lois seconded and the motion passed.
Membership Report
Membership secretary Wanda reported that WAGS now has 81 members who have renewed for 2018. Twenty-five 2017 members have not renewed. There are three new members for March. The exchange list is down one member. One DVD special offer was sold this month. The e-mail list is not the same as the membership list.
Bulletin Editor Report
Bulletin editor Margaret reports by email that the Bulletin is on the webpage. If someone would gather the articles, get them in Word format, and send them to her, she would be willing to organize it and get it ready to put up on the web as the Bulletin.
Library Liaison Report
Technical Services Manager David Ownby addressed the board concerning binding books to aid protection of collections in the Tennessee Room. He brought three books that had been re-bound by a company in Virginia for the board to examine.
A joint publication/used book sale with JCPL was discussed. At JCPL book sale, hard backs are $3 and paperbacks are $1. At WAGS book sale, members may bring books and Bulletins to sell. The help desk at the Tennessee Room can be run at the same time. The date of Saturday 9 June was decided from 1 to 5 p.m. The Maxwell Overmountain Men print will be available for $25 and the other print will be $20.
Library director Robin Westphal is leaving at the end of March 2018 to start a State Librarian position in Missouri. $322 of the $500 from WAGS has been spent.
Webmaster Report
Webmaster Betty Jane reported over 71,000 blocked malicious login attempts and 284 spam comments blocked. She has posted the Maxwell Overmountain Men print on the WAGS webpage at $25. There was no WordPress Meetup this month. Eleven people have asked to join the WAGS Facebook page in the last month.
Old Business
The help night sign-up sheet was passed around for board members to sign up.
Linda shared a chart with number of WAGS books and who is storing them at their house.
New Business
Trudie Davis-Long will be transcribing the 1929 marriage records.
The Marriage Record book has the 1871-1899 Washington County marriages and not all are online at Family Search or Ancestry.
Bulletins on CD/DVD: The 4th one will have years 2002 – 2012. The question was asked if we need to create CD/DVDs more often with fewer Bulletins on them.
Meeting Planning for 2018
May 1: Two of the Lisa Louise Cooke’s Genealogy Gems organizing videos that are about 11 minutes each.
June 5: Tour of Sabine Hill site led by Romana.
The meeting was adjourned at 7:45 p.m.
Respectfully submitted
Janette F. Guinn
Recording Secretary

*****

WAGS Board Meeting Minutes
24 April 2018

The Watauga Association of Genealogists Board met at 6:30 p.m. on Tuesday, 24 April 2018 at the Johnson City Public Library. Board members present were Kate Morgan, Jim Wilson, Linda Blanton, Betty Jane Hylton, Susan Kubenka, Sada Johnson, Wanda Manning, and Janette Guinn.
Jim made a motion to approve the minutes of the last WAGS Board meeting held on 2 April 2018. Wanda seconded and the motion passed.
Treasurer Report
Treasurer Susan gave the checking account report with $4391.91 in that account as of 24 April. PayPal balance is $240.23. The 2017 990-N was filed online with the IRS and has been accepted. Betty Jane made a motion to approve this report: Jim seconded and the motion passed.
Membership Report
Membership secretary Wanda reported that WAGS now has 81 members who have renewed for 2018. Twenty-five 2017 members have not renewed. There are 29 exchange members and 39 free/life members. She suggested a reduction in shipping and handling fees for the special offer deal from $20.00 to $7.00. That was approved. A question was asked about adding more books and DVDs on the website to be paid for on PayPal.
Bulletin Editor Report
Sada has offered to help Bulletin editor Margaret. The Genealogy Gems video printouts can be published in the Bulletin.
Webmaster Report
Webmaster Betty Jane questioned the counts of visits on the web page report; they seemed way too small, especially the 8 views on the members only section. She will check into that. She reported over 72,000 blocked malicious login attempts and 285 spam comments blocked.
Library Liaison Report
Library Liaison Linda reports a new JCPL director is expected by August 2018. Circulation Manager Gina Thayer-Coleman is serving as Interim Director. Linda will mark 30 years of service at JCPL on July 12 and will retire 13 July 2018. Of the $500 WAGS donation to JCPL, $417 has been spent.
The joint publication/used genealogy book sale of WAGS with JCPL will be Saturday 9 June from 2 to 6 p.m. We will need to get a notice to local members and to the newspapers. Betty Jane has offered to go to the Tennessee Room when someone comes to the sale for genealogy help. Bulletins: Jim and Wanda have the most complete sets of printed Bulletins. Anyone’s extra/unwanted copies can be sold at the book sale.
The May WAGS Board meeting will be a week earlier than usual on 22 May. Kyle Johnson has a presentation on the Scots-Irish scheduled for the last Tuesday 29 May at JCPL.
A suggestion was made to ask JCPL Technical Services Manager David Ownby how much it costs (for a year at a time) to rebind the genealogy books in the Tennessee Room. WAGS could donate the costs involved.
New Business
Anne has volunteered for the Research Committee.
At WAGS Help Night, a lady shared a list of 7 questions which Wanda will email to board members.
It was suggested an index be created for the Bulletins with title, author, and issue number. It would be helpful and would get interest.
A review/update of WAGS Constitution and By Laws was suggested.
Does WAGS need to retain a CPA for non-profit status clarification? No; WAGS is a non-profit with no tax-exempt letter from the IRS because we do not make enough funds to need that. The lower limit is $3000.
2018 WAGS Programs
5 June – Sabine Hill visit
3 July –
7 August – Navigating NARA
4 September – DNA video(s) from Family Tree
Seminar – Kate and Etta are working on a list
The meeting was adjourned at 7:55 p.m.

Respectfully submitted
Janette F. Guinn
Recording Secretary

*****

WAGS Board Meeting Minutes
22 May 2018

The Watauga Association of Genealogists Board met at 6:30 p.m. on Tuesday, 22 May 2018 at the Johnson City Public Library. Board members present were Kate Morgan, Etta Mays, Margaret Hougland, Jim Wilson, Linda Blanton, Lois Wetzel, Betty Jane Hylton, Susan Kubenka, Sada Johnson, Wanda Manning, and Janette Guinn.
Jim made a motion to approve the minutes of the last WAGS Board meeting held on 24 April 2018. Betty Jane seconded and the motion passed.
Treasurer Report
Treasurer Susan gave the checking account report with $4469.27 in that account as of 22 May. PayPal balance is $249.64.
Membership Report
Membership secretary Wanda reported that WAGS has 81 members who have renewed for 2018. Twenty-five 2017 members still have not renewed. In the discussion that followed, Sada, Wanda, and Margaret agreed to make phone calls to those not renewing to figure out what is holding them back. WAGS presentations at the Erwin Senior Center and at the Johnson City Senior Center might help bring new members in. One Bible book was sold and one Maxwell print was sold. Margaret would like to investigate selling books online. Sada has experience with that and could help.
Bulletin Editor Report
Bulletin editor Margaret says she needs one-page and half-page fillers. The Bulletin cover in the goldenrod color takes up lots of memory. It was decided the color is not necessary and black-and-white will be just fine. Betty Jane is redoing the 1929 marriages that were supposed to be already transcribed. A question was asked about how the scanning of Bulletin Volumes 32 through 41 for the 10 years 2003-2012 was progressing. This will comprise CD/DVD 4 of our series. It was understood that Glenn needs a couple of issues to get the scanning done. Jim will get in touch with Glenn to see what is needed to get this going forward.
Webmaster Report
Webmaster Betty Jane reported 43 visits to the WAGS webpage on May 21. In the last month there were about 1000 visits which average to 33.3 visits per day. She contrasted that to the 4000 to 8000 visits the TNGenWeb Washington County website has each month. The WAGS MailPoet has 315 members enlisted. Question about the GDPR rule change – do we have any viewers not in the USA? WAGS has two books listed on the webpage. Should we list more there? How to do it?
Library Liaison Report
Library Liaison Linda reports the entire $500 from WAGS has now been spent. New ordering will begin with the fiscal year beginning 1 July. The JCPL-WAGS book sale on 9 June from 2 to 5 p.m. is listed on the JCPL events calendar. Kate also sent information about the event in the email to WAGS members. Pricing for most hardbacks is $10 or less. We want to be sure we have plenty of WAGS applications available at the book sale.
Old Business
At the June 5 WAGS tour of Sabine Hill Susan will take up the money at the door.
Committees
Committees: Anne is on the research committee to do research at JCPL and help WAGS members with their research.
New Business
Need to revise/update the WAGS Constitution and By Laws.
The meeting was adjourned at 7:35 p.m.
Respectfully submitted
Janette F. Guinn
Recording Secretary

*****

WAGS Board Meeting Minutes
26 June 2018

The Watauga Association of Genealogists Board met at 6:30 p.m. on Tuesday, 26 June 2018 at the Johnson City Public Library. Board members present were Kate Morgan, Etta Mays, Margaret Hougland, Jim Wilson, Linda Blanton, Betty Jane Hylton, Susan Kubenka, Sada Johnson, Wanda Manning, and Janette Guinn. JCPL Technical Services Manager David Ownby was also present.
David spoke of the binding issues in the Tennessee Room materials. Big books cost $35, on down to small books, $10. JCPL has $1000 in binding funds to be shared three ways for the whole library collection. WAGS could designate any funding specifically for the Tennessee Room items. About ten items need to be rebound now, and 10% to 15% are in a state of needing repair.
Early tax record images through 1799 are on the Washington County, Tennessee, Archives page now. They can be linked to the JCPL website and to the WAGS website.
St. John’s Episcopal Church in Johnson City had a huge WWII banner with stars and names for each member who was in the war that has come to David. He was wondering how to search for information on those individuals. Betty Jane gave him information to reach Allen Jackson who is very much involved in researching and honoring all veterans.
Margaret made a motion to approve the minutes of the last WAGS Board meeting held on 22 May 2018. Jim seconded and the motion passed.
Treasurer Report
Treasurer Susan gave the checking account report with $4509.63 in that account as of 26 June. PayPal balance is $259.05. A $20 honorarium was given to Chad Bogart for the Sabine Hill presentation and tour. The Genealogy Gems payment is due. Jim made a motion to approve the treasurer report. Margaret seconded the motion which passed.
Membership Report
Wanda, Sada, and Margaret made phone calls to those not renewing their WAGS membership to figure out what is holding them back. Most who answered said time restraint was the problem. Two renewed and one new member joined making the total regular members now 84. The June book sale total was $250.
Webmaster Report
Webmaster Betty Jane reported last month had about 1000 views. Question was asked if the Bulletin could be left up on the website for a year.
Bulletin Editor Report
Bulletin editor Margaret says she has three or four articles for the next Bulletin. She and Sada are working together. The question was asked if WAGS could sell items on eBay and Sada offered to help Margaret with organizing that. There has to be a designated point person available for buyers to contact. It was suggested to ask at the WAGS general meeting for a volunteer to run the sales on eBay. Pitney Bowes does the postage. Margaret will be getting back to Glenn on creating the master CD/DVD of Bulletins.
Library Liaison Report
Library Liaison Linda reports the digital WAGS Bulletin for spring 2018 has been printed out for a copy in the TN Room. The library cleared almost $500 in the book sale and will earmark those funds for preservation expenses for TN Room items.
Old Business
The sign-up sheet for second Tuesday night help was passed around.
Articles are needed for the Bulletin.
Suggestions for programs: Genealogy Gems videos, brick walls, software, census records, NARA – Margaret, and BLM = Bureau of Land Management.
Jim made a motion to renew the Genealogy Gems for another year. Betty Jane seconded and the motion passed.
After the meeting a WAGS Board email vote was taken to give JCPL $500 for binding TN Room books.
The meeting was adjourned at 7:35 p.m.
Respectfully submitted
Janette F. Guinn
Recording Secretary

*****

WAGS Board Meeting Minutes
31 July 2018

The Watauga Association of Genealogists Board met at 6:30 p.m. on Tuesday, 31 July 2018 at the Johnson City Public Library. Board members present were Etta Mays, Margaret Hougland, Betty Jane Hylton, Susan Kubenka, Sada Johnson, Anne Whittemore, and Janette Guinn. Etta took over the chairman duties for this meeting. Since Linda’s retirement from JCPL in July, the WAGS board has no library liaison.
Treasurer Report
Treasurer Susan gave the checking account report with $4545.99 in that account as of 31 July. PayPal balance is $99.85. A payment of $159.20 was made to Genealogy Gems to renew that service for one year. A check for $500 will be made to the JCPL for binding books in the Tennessee Room.
Membership Report
Since Wanda was not in attendance there was no membership report.
Bulletin Editor Report
Bulletin editor Margaret reports she could use more articles for the current Bulletin she is working on.
Webmaster Report
Webmaster Betty Jane reported last month the WAGS website had about 1064 views. There were 32 email followers. 1583 spam comments were blocked and a total of 73,879 malicious attacks blocked on the website.
Library Liaison Report
There was no Library Liaison report since Linda retired and there is no replacement yet.
Old Business
The August WAGS meeting is titled, Lost Cove, NC:  The Life and Death of a Thriving Community, and will be presented by Christy Smith.
New Business
Kate shared an email from Kristi Bailey, a unit leader for a scouting organization that meets at Boones Creek Christian Church. The girls are working on their ancestry badge and were asking to come to WAGS help night at JCPL on September 11 with about 10 girls ages 12 and 13. This was perceived as a great idea, but perhaps some of WAGS members could go to Boones Creek before that date and help them get organized and started. It was suggested to share family group sheets and how to use them along with #2 pencils for them to use.
Anne questioned her membership on the WAGS research committee. The WAGS board members who were present had no answer for her.
The Washington County Public Records Commission will make its report to the whole Washington County Commission at the end of August. County archivist Ned Irwin has submitted several articles to the Bulletin on the progress in the archives.
The meeting was adjourned at 7:30 p.m.
Respectfully submitted
Janette F. Guinn
Recording Secretary

*****

WAGS Board Meeting Minutes
28 August 2018

The Watauga Association of Genealogists Board met at 6:30 p.m. on Tuesday, 28 August 2018 at the Johnson City Public Library. Board members present were Jim Wilson, Wanda Manning, Susan Kubenka, Anne Whittemore, and Janette Guinn. JCPL Technical Services Manager David Ownby was also present. Lois Wetzel had emailed she would not be able to attend.
David reported the first shipment of items from the Tennessee Room has been sent to be rebound. It was decided to send indexes, exclusive directories, court records, and other important and much-used items.
Treasurer Report
Treasurer Susan shared the checking account report with $4128.37 in that account as of 28 August. Two checks were written, first for $500 to JCPL as a donation toward book binding, and second to United States Postal Service for $250 for annual box rental. PayPal balance is $117.03 with one dues payment of $18 received.
Membership Report
Membership secretary Wanda reported that WAGS now has 87 members who have joined or renewed for 2018. One new member joined in August. Twenty 2017 members have not renewed. There are 29 exchange members and 39 free/life members. She has received order(s) for 23 Bulletins and the order is in process at the present time.
Help Night
Two folks showed up at the JCPL seeking help, but no helpers were available for the August second Tuesday WAGS help night.
The meeting was adjourned at 6:50 p.m.
Respectfully submitted
Janette F. Guinn
Recording Secretary

*****

WAGS Board Meeting Minutes
28 August 2018

The Watauga Association of Genealogists Board met at 6:30 p.m. on Tuesday, 28 August 2018 at the Johnson City Public Library. Board members present were Jim Wilson, Wanda Manning, Susan Kubenka, Anne Whittemore, and Janette Guinn. JCPL Technical Services Manager David Ownby was also present. Lois Wetzel had emailed she would not be able to attend.
David reported the first shipment of items from the Tennessee Room has been sent to be rebound. It was decided to send indexes, exclusive directories, court records, and other important and much-used items.
Treasurer Report
Treasurer Susan shared the checking account report with $4128.37 in that account as of 28 August. Two checks were written, first for $500 to JCPL as a donation toward book binding, and second to United States Postal Service for $250 for annual box rental. PayPal balance is $117.03 with one dues payment of $18 received.
Membership Report
Membership secretary Wanda reported that WAGS now has 87 members who have joined or renewed for 2018. One new member joined in August. Twenty 2017 members have not renewed. There are 29 exchange members and 39 free/life members. She has received order(s) for 23 Bulletins and the order is in process at the present time.
Help Night
Two folks showed up at the JCPL seeking help, but no helpers were available for the August second Tuesday WAGS help night.
The meeting was adjourned at 6:50 p.m.
Respectfully submitted
Janette F. Guinn
Recording Secretary

*****

WAGS Board Meeting Minutes
28 September 2018

The Watauga Association of Genealogists Board met at 6:30 p.m. on Tuesday, 25 September 2018 at the Johnson City Public Library. Board members present were Kate Morgan, Margaret Hougland, Wanda Manning, Jim Wilson, Linda Blanton, Betty Jane Hylton, Susan Kubenka, Lois Wetzel, Anne Whittemore, and Janette Guinn.
The minutes of the last WAGS Board meeting held on 28 August 2018 were approved.
Treasurer Report
Treasurer Susan gave the checking account report with $4299.74 in that account as of 25 September. PayPal balance is $134.21 with one dues payment of $18 received. Margaret made a motion to approve the treasurer report. Jim seconded the motion which passed.
Membership Report
Membership secretary Wanda reported that WAGS now has 85 members who have joined or renewed for 2018. One new member joined in September. Items sold were one DVD special offer, 5 single DVDs, and 23 Bulletins.
Bulletin Editor Report
Bulletin editor Margaret reports the Bulletin is with the proofreaders and is almost ready to be posted on the WAGS website. Sada is working with Margaret on the Bulletin. In future issues all pages will be in the portrait format with none of the charts in the landscape format.
Webmaster Report
Webmaster Betty Jane reported no Jetpack for WordPress so no statistics data this month. Basic is $2.59 a year and the next level is $16.95 a year to get Jetpack. She is working with WordPress and DreamHost to get the website back up and running. She has talked with Mickey Trivett at WebcoUSA Design and will find out about getting guidance and the cost to keep the website going smoothly.
Old Business
Help Night problems: No WAGS helpers were there for September. Perhaps someone puts their name down to help and then forgets their name is on the list. Those now signed up for help night are:
October – Anne
November – Linda
December – Mannings
Maybe the list could be put on the WAGS website. Kate will announce needed help for second Tuesday nights at the general WAGS meeting next week.
New Business
A nominating committee is needed for WAGS officers for 2019: Tom Manning has been asked to head this up.
2019 membership renewal form and questionnaire – no changes are needed. Margaret made a motion that those who join WAGS after July to be given membership the rest of that year plus a full year membership for the next year. The motion was seconded by Jim and was passed.
To check for interest in a Family Tree Maker presentation in November, Kate will check for interest at the WAGS meeting Tuesday. She will also check on what is involved in the presentation and get more information from the presenter.
The American Heritage Girls wanted help with their Ancestor Detector projects on October 14. We need to know what they need at the JCPL.
The meeting was adjourned at 7:35 p.m.
Respectfully submitted
Janette F. Guinn
Recording Secretary

*****

WAGS Board Meeting Minutes
30 October 2018

The Watauga Association of Genealogists Board met at 6:30 p.m. on Tuesday, 30 October 2018 at the Johnson City Public Library. Board members present were Kate Morgan, Etta Mays, Wanda Manning, Jim Wilson, Linda Blanton, Betty Jane Hylton, Lois Wetzel, Anne Whittemore, and Janette Guinn. Kyle Johnson, Adult Services Clerk at the JCPL, was also present, as was Director of JCPL Julia Turpin.
Kyle and Julia: They thanked WAGS for the $500 donation for the Tennessee Room and for the $500 donation for the binding of items there. Some directories are presently being bound. Available are 1897-1899 Johnson City maps. WAGS second Tuesday help night has not been going very well. Customers could call and arrange for assistance from Adult Services. National Genealogy Day is March 9 in 2019 – the second Saturday. Johnson City is preparing to celebrate the city’s sesquicentennial next year and that could provide a time for a workshop or program, perhaps on DNA. The American Heritage Girls workshop is on 13 November at the JCPL with Kyle leading the meeting. The library is involved in a Fold 3 trial. Kyle is now the JCPL liaison to the WAGS board.
Jim made a motion to approve the minutes of the last WAGS Board meeting held on 25 September 2018. Betty Jane seconded the motion which passed.
Treasurer Report
Treasurer Susan had emailed the checking account report with $4086.17 in that account as of 30 October. Two deposits were made for $308.00 and $142.00 for sales. Three checks were written: to Wanda Manning for $33.91 to reimburse expenses; to the Johnson City Public Library for $500 as the annual donation; and to Chad Bailey for $130.00 to refund the portion of his purchase of bulletins that were not available. PayPal balance is $185.75. Three dues payments were received ($18 less $0.82 fees). Anne made a motion to approve the treasurer report. Jim seconded the motion which passed.
Membership Report
Membership secretary Wanda reported that WAGS now has 18 members who have renewed for 2019. There are 71 members remaining who have not renewed.
Bulletin Editor Report
Bulletin editor Margaret had emailed asking contributors to send all articles to Sada who is now editor of the Bulletin. Margaret will deal with formatting and presentation.
Webmaster Report
Webmaster Betty Jane had emailed a Word WAGS Website Report for 29 October 2018.
WAGS Fall Bulletin was posted in .jpg and UniFlip before October 1. Information on the WAGS Board Meeting, Help Night Volunteers, and WAGS November program was uploaded. Domain name was renewed through DreamHost on 24 October 2018 for another year. Her meeting with CJ Hallock was great and she expects him to be a good teacher. He has suggested using the same theme, but rearranging the front page of the website a little and adding a page for beginners. Betty Jane will meet with him again. Comparing his prices with developers, we are getting a good deal. They have Jetpack back and Betty Jane shared WAGS website viewing statistics.
Old Business
The November WAGS program will be by Bill Hicks on finding Civil War veterans in cemeteries.
New Business
The WAGS December gathering was discussed. A Christmas tour of the Carter Mansion was proposed. Tours are 15 minutes apart, will take 15 people, and start at 6 p.m. on Fridays and Saturdays. Registration starts November 1.
It was proposed that the March meeting be a sharing program and discussions.
When members give their Great Eights ancestors lists for the Bulletin, please add dates and locations.
Jim made a motion to discontinue the WAGS second Tuesday help night in 2019 due to failing interest. Betty Jane seconded the motion and it passed.
The meeting was adjourned at 7:35 p.m.
Respectfully submitted
Janette F. Guinn
Recording Secretary

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WAGS Board Meeting Minutes
27 November 2018

The Watauga Association of Genealogists Board met at 6:30 p.m. on Tuesday, 27 November 2018 at the Johnson City Public Library. Board members present were Etta Mays, Wanda Manning, Jim Wilson, Linda Blanton, Betty Jane Hylton, Sada Johnson, Susan Kubenka, and Janette Guinn. Also present was Kyle Johnson, Adult Services Clerk at the JCPL.
Treasurer Report
Treasurer Susan gave the checking account report with $4230.41 in that account as of 27 November. Two deposits were made for $252.00 and $142.00 for sales. PayPal balance is $106.01 with seven dues payments for a deposit of $120.26. Annual membership dues of $55.00 to FGS were paid. A payment of $200.00 was made to CJ Hallock for website support services. Savings account balance is $2868.48 with the three CD accounts #1) $1116.61, #2) $1183.86, and #3) $1148.05. The Washington County Archives donation of $500 will be sent. Susan shared a budget sheet with 2018 amounts and projected 2019 amounts listed. Janette made a motion to approve the treasurer report. Wanda seconded the motion which passed.
Membership Report
Membership secretary Wanda reported that WAGS now has 37 members who have renewed for 2019. There are 52 members remaining who have not renewed. She will send out another membership reminder in mid-December. There were no items sold.
Library Items
Kyle reported the Jones Room is confirmed for the December 4 WAGS general meeting. Saturday June 22 is Family History Day in Johnson City from 12 to 4 p.m. This year is Johnson City’s sesquicentennial. A speaker from the state is expected as also from the Elizabethton archives, and the Washington County Archives. JC history will also be featured. 2020 is the JCPL’s 120th anniversary!
Bulletin Editor Report
Bulletin editor Sada reports they have two articles so far and will welcome any articles and any length fillers for the Bulletin.
Webmaster Report
Webmaster Betty Jane had emailed a Word WAGS Website Report for 27 November 2018. She and CJ have been working on redesigning the WAGS website with looking to a business standpoint to “sell” WAGS. They are using some new software.
Old Business
2019 officers: Tom sent an email to WAGS officers and board members asking who would like to retain their current positions. Chairman Kate Morgan and treasurer Susan Kubenca will step down from their positions. Officers Wanda, Etta, Betty Jane, Jim, and Janette are willing to remain in their current positions. So that leaves WAGS in search of a Chairman and a Treasurer.
New Business
The December WAGS meeting will be a social meeting with finger foods. Susan will bring the bottled water and Betty Jane will bring the paper products. Open discussion will be the program for those attending.
The meeting was adjourned at 7:50 p.m.
Respectfully submitted
Janette F. Guinn
Recording Secretary

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No board meeting in December.